DATA PROTECTION AND THE GENERAL DATA PROTECTION REGULATION
The Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), referred to in the following as ‘the GDPR’, came into force on 25 May 2018. The purpose of the GDPR is to harmonise data privacy laws throughout the European Union.
What follows here is information on the rules applied by ALUPROF SA for processing personal data as of 25 May 2018.
The Data Protection Officer of your personal data is ALUPROF SA, which has its head office at ul. Warszawska 153, 43-300 Bielsko-Biała, Poland, tel.: +48 33 819 53 00), e-mail: aluprof@aluprof.eu.
ALUPROF SA has appointed Mr Michał Geilke as its Data Protection Officer. He can be contacted by e-mail at any time regarding any matter relating to the processing of your personal data. His e-mail address is iod_aluprof@grupakety.com.
We process your personal data in accordance with the strict minimum required for the purpose of the processing and on the basis of specific laws (lex specialis) and the GDPR. Depending on the context of the processing, your data will be accessed, in particular, by ALUPROF SA’s authorised staff members and collaborators, subsidiaries, external advisors, auditors and external IT service providers.
Irrespective of the above:
If you apply for a job at ALUPROF, your data will be used for the recruitment process. ALUPROF SA neither carries out profiling within the meaning of Article 22 of the GDPR on candidates for jobs, nor does it transmit their data to third countries, which is to say, countries outside the European Economic Area.
What follows here is some information on the data we collect during the recruitment process, why we collect them and how they are used.
When recruiting, we collect three main three types of data, namely, the contact information provided by the candidate, details of their career and employment history and data on their authorisations and skills. We process a candidate’s data on the basis of the provisions of the Labour Code of 26 June 1974, in particular, Article 22 1). The data provided for recruitment purposes are provided voluntarily, but they are essential to verifying a candidate’s qualifications. Failure to provide these data will make participation in the recruitment process impossible. ALUPROF SA does not process data collected for recruitment for other purposes. The data will be processed until a candidate is selected for the job and up to six months after their selection.
If you wish to allow us to use your CV for the purpose of future recruitment carried out by ALUPROF SA, please ensure that it includes the following consent:
Pursuant to Article 6 item 1 (a) of the GDPR, I hereby give my consent to the processing of the data contained in this CV, which I am submitting to ALUPROF SA for the purpose of future recruitment, until such time as this consent is withdrawn.
IMPORTANT! You have the right to withdraw your consent at any time without affecting the lawfulness of any processing carried out on the basis of your consent before its withdrawal. Your personal data will be processed until such time as the consent is withdrawn.
Only ALUPROF SA’s authorised staff members and collaborators have access to your data. In particular, this means the staff of our HR Department, the Management Board and the head of the department you are applying to. Your data may also be disclosed to external advisors, auditors and external IT service providers as and when appropriate.
Providing your data is voluntary. However, not providing them will make it impossible for you to establish an employment relationship with ALUPROF SA. You have the right to access your personal data, to transmit them and to obtain a copy of them. You also have the right to rectify and erase them, to limit their processing and to object to it. Some of the rights referred to in the foregoing may be limited, depending on the context of the processing.
Should you ever have any doubts concerning your personal data, please contact our Data Protection Officer, Mr Michał Geilke. He can be reached by e-mail at iod_aluprof@grupakety.com or by phone, on +48 33 819 53 00.
If you become our client, your data will be used for sales-related purposes, pursuant to Article 6 item 1 (b) (c) of the GDPR. This applies, in particular, to data concerning payments, goods delivery sites, the people authorised to execute the order and the issue of sales documents, as well as enabling you to exercise your warranty rights.
A contracting party’s/potential contracting party’s data are disclosed solely to ALUPROF SA’s staff members, external companies providing services for ALUPROF SA’s online platform and, where justified, to external entities involved in providing ALUPROF SA with legal services or performing contracts, such as freight forwarding companies, for example. When a user operates in an area served by one of ALUPROF SA’s subsidiaries, the staff of the subsidiary may also have access to the user’s data. The user will be informed of this. The areas include third countries, as defined by the GDPR, namely, the United States, the United Kingdom and Ukraine. The data will be stored while negotiations are under way, for the duration of the contract and after its completion for the period stipulated by the applicable law or, when no contract is entered into, for up to three years following the conclusion of the talks.
We process your personal data to ensure the functionality of ALUPROF SA’s websites, pursuant to Article 6 item 1 (a), (b) and (f) of the GDPR. Details can be found in the rules pertaining to each of our services. In the case of services based on your voluntary consent, your personal data will be processed until such time as the consent is withdrawn. This applies, in particular, to ensuring that you are able to:
We process your personal data for marketing purposes, particularly in order to promote our product range. If, in accordance with Article 6 item 1 (a) of the GDPR, you agree to receive the ALUPROF SA Newsletter, we will use the e-mail address you provide to inform you about our new products, events and special offers. Details can be found in the rules pertaining to each of our services.
Pursuant to Article 6 item 1 (f) of the GDPR, if you visit any of our premises, we will process your personal data in the form of our visitor records and an image in order to ensure safety of the people there and the company’s property.
The personal data we collect is essential to the conducting of our business and depends on the purpose for which it is processed. In particular, those data are:
In some circumstances, we may collect and use the personal data of people with whom we already collaborate or may start collaborating, such as potential clients.
There are reasons why we might collect information about you even if we do not collaborate with you directly. This could occur, for example, when your data is provided to us by our clients, particularly if: • you are a guarantor; • you hold a power of attorney; • you are a party to a complaint; • you are a family member of one of our staff members or a contracting party; • your personal data is held in the database of a recruitment company.
The legal bases for these operations are specific laws (lex specialis) and the legitimate interest of ALUPROF SA, in accordance with Article 6 item 1 (f) of the GDPR. You have the right, at any time, for reasons connected with your specific situation, to object to your personal data being processed on that basis.
The basis for processing your data relates to the purpose for which they are processed. Those purposes are connected with:
In order to achieve the above-mentioned goals, we may transmit your personal data to:
At the same time, ALUPROF SA would like to inform you that the Grupa Kęty SA Capital Group companies, of which it is one, may have legitimate interests in transmitting your personal data within the Capital Group for internal administrative or financial purposes. For more information about Grupa Kęty, visit https://grupakety.com/en/.
We store your personal data either for the period required by the applicable law or for another period, depending on the purpose we are processing it for. This applies, in particular, to:
In accordance with the applicable law, you have the following rights:
If you wish to exercise any of the rights listed above, please send an e-mail to iod_aluprof@grupakety.com or write to us at ALUPROF SA, ul. Warszawska 153, 43-300 Bielsko-Biała, Poland.
Should you have any questions about how we process your personal data, please contact our Data Protection Officer, Mr Michał Geilke, at iod_aluprof@grupakety.com.